Changing the Locks on a Rental Property - Landlord Guide

As a landlord, ensuring the safety and security of your rental property is paramount. Changing the locks on a rental property can be a crucial step in maintaining this security, especially between tenancies. The Letting Experts guide will walk you through why, when, and how to change the locks on your rental property. We will provide practical tips and highlight legal considerations.

Why Change the Locks?

Security Enhancements: The most obvious reason for changing the locks on a rental property is to enhance the security of the rental property. This ensures that only the current tenant and authorised people have access.

After a Tenant Moves Out: Once a tenant moves out, it's wise to change the locks to prevent unauthorised entry. This is especially important if the previous tenant made copies of the keys.

Lost Keys: If a tenant loses their keys, changing the locks can prevent access by someone who finds the lost keys.

Damaged Locks: Wear and tear or damage can compromise a lock's integrity. A replacement is necessary to ensure the property's security.

When Changing the Locks on a Rental Property Should be Done

• At Tenancy Turnover: The best time for changing the locks on a rental property is between tenancies. This practice ensures that new tenants start fresh, with no concerns about previous tenants having access.
• After a Break-In: If the property has been broken into, changing the locks is critical to securing the premises. This also gives peace of mind to your tenants.
• Upon Tenant Request: If a tenant requests a lock change for security reasons, consider their request seriously to maintain trust and ensure their safety.

Legal Considerations

Before changing the locks on a rental property, it's essential to understand the legalities. Landlord-tenant laws are strict so it's wise to check the AST (Assured Shorthold Tenancy Agreement).

• Notice Requirements: Landlords will need to provide notice before changing the locks on a rental property, if a tenant is in situ.
• Tenant Rights: Ensure that changing the locks does not violate tenant rights. Tenants are entitled to access their rental at all times.
• Emergency Situations: In emergencies, immediate lock changes might be permitted. In this case it's crucial to follow up with proper notice if required.

How to Change the Locks

Changing the locks on a rental property can range from a simple DIY project to hiring a professional locksmith. Here's how to approach it:

• DIY Lock Change: If you're handy, changing the locks yourself can be cost-effective. You'll need to purchase the new lock sets that match the door type and follow the manufacturer's installation instructions.
• Hiring a Locksmith: For more complex locks and to ensure the job is done correctly, hire a professional locksmith. They can also provide advice on the best types of locks for your property.

Choosing the Right Locks

• Quality and Durability: Opt for locks that meet industry security standards and are known for their durability. BS3621 is the thief-resistant standard required for all external ground floor locks on residential properties.
• Type of Locks: Consider deadbolts, electronic locks, or smart locks, depending on the level of security and convenience you want to offer your tenants.
• Key Control: Look for lock systems that prevent unauthorised key duplication, adding an extra layer of security.

Best Practices

• Keep Records: Document when locks are changed and keep a secure record of key distribution.
• Regular Maintenance: Regularly check locks for signs of wear or tampering and address any issues promptly.
• Tenant Communication: Communicate clearly with your tenants about lock changes. Provide them with new keys and ensuring they understand any new features or instructions.

Finally

Changing the locks on your rental property is a straightforward yet critical aspect of maintaining security and tenant safety. By understanding the why, when, and how, along with legal considerations and best practices, you can ensure that your property remains secure and that your tenants feel safe and valued.

Remember, the goal is not just to protect your property! You also want your tenants to trust you. Confidence will allow them to make your rental property a place they're happy to call home.

For no-obligation advice on rental property management please contact our property team at The Letting Experts on 033 33 44 99 15 or email hello@thelettingexperts.co.uk.

In the meantime, we've answered some of your common questions about changing the locks on your rental property.

Frequently Asked Questions About Changing the Locks

Can a tenant change the locks without informing the landlord?
In most cases, tenants are not permitted to change the locks without the landlord's consent. The Assured Shorthold Tenancy (AST) agreement often specifies this. If a tenant changes the locks without permission, they must provide the landlord with a key to ensure the property can still be accessed in emergencies.

Who is responsible for the cost of changing the locks?
If the locks need to be changed due to wear and tear, a break-in, or between tenancies, it is the landlord's responsibility to cover the cost. However, if the locks are changed due to a tenant losing their keys or causing damage, the tenant may be liable for the cost.

Do landlords have to change the locks after every tenancy?
While there is no legal requirement to change the locks after every tenancy, it is highly recommended to maintain security and protect new tenants. This helps prevent unauthorised access by previous tenants who may have retained copies of the keys.

How long does it take to change the locks on a rental property?
Changing locks is typically a quick process. A professional locksmith can usually complete the job within an hour, depending on the type of lock. DIY lock changes may take slightly longer, but with the right tools and instructions, they can still be done efficiently.